Back Office Analyst

Pays

Singapour

Lieu

Singapore

Lieu de travail

SINGAPORE-FRASERS TWR(SGP)

Société employeur

TotalEnergies Gas & Power Asia Private Limited

Domaine

Finance

Type de contrat

CDI

Expérience

Moins de 3 ans

Profil du candidat

• The ideal candidate should have a degree or equivalent, preferably in a business, economics, mathematical or finance discipline
• Some experience (up to 2 years) in a Back Office environment is desirable
• Some knowledge of LNG, gas, power, emissions markets is desirable
• Strong analytical and problem solving skills
• High levels of numeracy and computer literacy, with strong verbal and non-verbal communication skills
• High degree of accuracy and efficiency under set deadlines in a pressurised environment
• Being able to work autonomously as well as part of a team is essential
• Good interpersonal skills
• Knowledge of energy commodity markets is desirable
• Language skills: English is essential
• Programming skills (Python or VBA/Excel) is a plus
• High levels of flexibility with working hours
• Strong drive to improve processes and systems
• Leadership /mentoring skills
• A digital mindset and the ability to acquire new digital skills is essential

Activités Activities

• Manage a portfolio of counterparts
• Ensure that accurate trading information is represented within the trading book by confirming deals with counterparts and brokers on a daily basis
• Monitor and verify exchange-traded positions and limits
• Monitor and report financial OTC trades to the regulators within 24 hours of their execution
• Send invoices to counterparts and process payments without exceeding deadlines set within the industry as well as contractually
• Reconcile counterpart /pipeline invoices against the system in liaison with the Operations and Middle Office departments to resolve discrepancies
• Agree with counterparts on settlements, provide timely payment instructions and cash forecast information to the Treasury team, and assist the Accounting team with aged debt reporting and resolution
• Assist internally and externally with any Back Office related questions
• Question, enhance and reinvent procedures to be submitted to Back Office Manager
• Participate in team and individual projects delegated by the Back Office Manager, act as a project leader when needed
• Perform general Back Office duties including emailing, archiving and filing
• Support, identify, and assist in implementing process & systems improvement, from system testing and implementations to desk level process
• Develop new tools to secure and optimize the process and build new reports adapted to the business evolutions
• Identify proactively and communicate operational risk, define and implement risk mitigating measures and priorities

Accountabilities

• Accurate and timely confirmation and invoicing of all transactions
• Effective communication with numerous internal and external parties

Contexte et environnement

• The fast-paced trading environment requires the jobholder to be able to work both autonomously and as part of a team. The position requires strong communication skills within the team, externally and with other departments within the organisation. Both industry and contractual deadlines need to be respected to meet all of the company’s obligations. Reconciliation of discrepancies and resolution of counterpart issues requires the jobholder to be able to seek out information necessary for problem solving. Reporting and monitoring obligations per the Dodd-Frank Act, EMIR, Sarbanes-Oxley Act and to comply with other rules & regulations require diligence and attention to detail
• The Back Office Analyst is part of the Global Risk Control team worldwide. The Back Office Analyst works closely with Front Office, Operations, Middle Office, Legal & Compliance, Credit, Treasury, Trading Accounting, IT teams

Informations supplémentaires Job Dimension

• Assist in the Back Office operations in Singapore, which as part of the Global Risk Control includes TEGPG, TEGPA and TEGPNA activities
• Work autonomously on all Back Office Operations in Singapore including Gas, Power and LNG, with a primary focus on the LNG market
• Responsible for ensuring all payments and invoices are processed on time and according to the contractual documents in place
• Confirmations and settlements of daily executed trades, regular pricing and volume adjustments
• Ongoing onboarding of new contracts
• Assist with regular internal & external audits and regulatory obligations queries
• Manage IT project developments, and ensure delivery meets global Back Office requirements
• Support and testing on system developments
• Job may require short-term international mobility

TotalEnergies Gas and Power Asia ("TEGPA") is focused on trading activities (in the physical and derivatives markets) in the Asia Pacific region with respect to LNG, gas & power and dry bulk products such as petcoke and sulphur, as well as business development activities in the same region with relation to those products. With respect to LNG, in addition to its long-term contracts for the purchase of LNG destined for the Asian market and its long-term sale contracts with Asian buyers, TEGPA is very active on the physical spot market. As part of the Trading Division in the Company’s Gas, Renewables and Power segment, TEGPA works closely with the Geneva Branch of TotalEnergies Gas & Power Limited and with the Gas Division’s head office teams in Paris. TEGPA also takes care of the activities of its affiliate in Australia, TEGPAu.