Job Description:

If this job matches your qualifications, please send your application directly through our latest Job site in Boulder, CO. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the City of Boulder, CO who are looking for potential candidates to work. Good job information Administrative Assistant below matches your qualifications.

It’s a great time to join the City of Boulder!

Hiring Range:
$24.40 – $29.80

Job Description Summary:
Under general supervision of a Deputy Chief, to perform a variety of administrative support and direct customer service support to the Fire Department; and to perform related duties as required.

Job Description:

DUTIES AND RESPONSIBILITIES:

Coordinates and identifies high priority work issues and items regarding departmental tasks; ensures a prompt response to all correspondence and requests for information and directs items to appropriate staff for review and response; manages the flow of information and responses. Routinely handles confidential information.

Coordinates interactions with customers and staff and provides excellent customer service with a high degree of professionalism and accuracy while interacting with customers, staff, personnel from other agencies and the public. Resolves problems, answers questions, and provides general information. Serves as an information resource for the public and/or staff regarding specific departmental activities and oversees the release of relevant records in accordance with state statutes and department policies.

Provides administrative and staff support to the department/division. This includes the following:  Reviews incoming mail and documents, preparing responses or distributing appropriately.

• Resolves minor complaints and concerns; anticipating, identifying, and addressing issues prior to their developing into larger problems.

• Coordinates agendas for regular and special meetings, trainings and workshops when needed.

• Disseminates information developed at staff meetings to appropriate department and city personnel.

• Documents decisions that are made by the division chief and staff.

• Maintains records of assignments made to staff members to ensure that assignments are completed and commitments are kept.

• Manages division special projects involving coordination of the work of others.

• Monitors departmental/division goals/work plans and prepares status reports and updates.

• Establishes record-keeping procedures and reporting standards and oversees the implementation and maintenance of the same including personnel records with confidential documents.

• Prepares written reports, materials and correspondence including written procedure documents, correspondence, and reports.

• Provides direct support to the division chief in charge of the promotional process during the pretesting, testing and post-testing phases of the procedure.

• Acts as proctor during testing phases of hiring and promotional processes.

• Receives and ensures proper recording of building plans from contractors for the engineer’s review. Also ensures the proper dispersal of plans back to contractors after being reviewed.

• Operates and maintains office equipment.

• Provides “front line” technical support for computers, office equipment and software problems.

• Assists in the firefighter hiring process.

• Determines the needs and purchasing of office supplies as needed.

Schedules and coordinates meetings, program planning, and agenda preparation. This includes the following:

• Schedules division staff meetings, annual staff retreats and work group meetings.

• Prepares and distributes agendas.

• Arranges for guest speakers or presentations for division meetings.

• Prepare minutes from meetings.

Assists with the preparation and production of various department printed materials, which may includes newsletters, annual reports, certificates, forms, and brochures.

Acts as liaison to other city departments and various agencies by attending and participating in meetings and completing any follow-up assignments. These include Information Technologies (IT) department back up and City-wide projects and initiatives as necessary

Other:

• Performs related duties as required to meet the needs of the city.

• Takes proper safety precautions to prevent accidents. Responsible for the safety of self, others, materials, and equipment. Uses all required safety equipment and follows all safety regulations, policies and procedures. Reports all accidents and damage to city property.

• Knows and complies with all city and department policies; participates in professional trainings and development; and adheres to attendance and workplace attire policies.

Generally, duties and responsibilities are listed from most to least critical or time consuming.

REQUIRED MINIMUM QUALIFICATIONS:

• High school diploma or equivalent and a minimum of three years prior experience in an office environment, or an equivalent combination of education and/or experience.

• Strong organizational skills and attention to detail.

• Demonstrated verbal and written communications skills.

• Excellent proofreading, editing, and writing skills.

• Good grammar and math skills.

• Experience organizing and coordinating projects.

• Typing at 50 wpm and advanced skills in Microsoft Office products, including Word and PowerPoint.

• Strong commitment to providing excellent customer service and ability to deal effectively with people in distress.

• Demonstrated ability to work independently with minimal supervision and within a team environment; to prioritize and resolve problems and to complete tasks while working under pressure in a fast-paced environment; ability to work well in difficult, stressful situations.

• Ability to work with confidential information.

• Ability to develop and maintain accurate filing systems.

• Valid driver’s license.

• Have and maintain acceptable background information including criminal and credit history and driving record.

DESIRED QUALIFICATIONS: In addition to required minimum qualifications

• Bachelor’s degree with completion of relevant college level course work.

• Experience performing high level office management tasks or working directly for a chief executive preferably with municipal government functions and processes.

• Experience using Microsoft Outlook.

BACKGROUND INFORMATION

Demonstrated personal and professional honesty, integrity, and good judgment as shown in applicant’s criminal history, background and motor vehicle record, and use of drugs and alcohol. Applicants who use, possess, distribute or grow marijuana or medical marijuana, and/or own, operate, or have any interest in a marijuana dispensary will be disqualified. Preference will be given to applicants who have no history of use, sale or possession of illegal substances. Polygraph and psychological examinations may be utilized for verification of applicant information. The following will disqualify any applicant from consideration:

• Any felony conviction.

• Any commission of a felony in the previous 60 months (5 years), including felonious drug use or possession.

• Any non-traffic related misdemeanor within the previous 36 months (3 years).

• The use, sale, possession or transfer of any controlled substance in the previous 3 years. (There will be zero tolerance for regular marijuana use or use of any other controlled substance in the previous 36 months).

• Eight points or three moving violation convictions, or a suspended, restricted, or revoked license in the previous 24 months (2 years).

• Any false or untrue statements or material omissions in the application and related paperwork or during the selection process.

• Any serious discipline incurred within the past 24 months.

ORGANIZATIONAL STRUCTURE

TITLE OF IMMEDIATE SUPERVISOR: Deputy Chief

TITLE (S) OF POSITION (S) OVER WHICH THIS POSITION HAS DIRECT SUPERVISION: None

WORKING CONDITIONS: Required Physical and Mental Effort, and Environmental Conditions:

Physical and Mental Effort: Sufficient clarity of speech and hearing or other communication capabilities that permits the employee to communicate effectively on the telephone and in person. Sufficient vision or other powers of observation that permits the employee to review, evaluate and prepare a variety of written documents and materials. Sufficient manual dexterity that permits the employee to operate computer equipment and other office equipment. Sufficient personal mobility and physical reflexes, which permits the employee to work in an office setting. Work may include extended periods of time viewing a computer video monitor and/ or operating a keyboard. Ability to work under stress from demanding deadlines, public contact, and changing priorities and conditions.

Work Environment: Works primarily in a clean, comfortable environment. Works in a setting subject to continuous interruptions and background noises.

Machines and equipment used include, but are not limited to the following: Frequently uses standard office equipment including personal computers, typewriter, telephone, microfilm machine, photocopy machine, facsimile machine, calculator, and scanner.

ACCOMMODATIONS: Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Note: The above description is illustrative only. It are not meant to be all-inclusive.

ACCOMMODATIONS: Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Note: The above description is illustrative only. It is not meant to be all-inclusive.

Additional Job Description:

The City of Boulder is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected statue. For individuals with disabilities who would like to request an accommodation, please send a request to HR@bouldercolorado.gov.

How To Apply :

After reading and knowing the criteria and minimum qualification requirements that have been explained from the job info Administrative Assistant in the office Boulder, CO above, then the jobseeker who feels that he has not met requirements include education, age, etc. and are really interested in the latest job vacancy Full-time above, it should be as soon as possible to complete and compile a job application file such as a job application letter, CV or curriculum vitae and transcripts and other complements as described above, in order to register and participate in the admission selection for new employees at the company in question, sent via the link below.

Other Information :

• Country : US