Administrative Coordinator

Loyola Marymount University

New Hired from Loyola Marymount University

Job Description:

If this job matches your qualifications, please send your application directly through our latest Job site in Los Angeles, CA
(Westchester area). Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Loyola Marymount University who are looking for potential candidates to work. Good job information Administrative Coordinator below matches your qualifications.

The Administrative Coordinator will support many of the duties of the Director, Faculty, and Administrators. Director and the Administrative Coordinator will work closely together to develop mutually supportive relationships and expectations. Since events are generally held in the late afternoons, evenings, or weekends, the Administrative Coordinator will be expected to occasionally work evenings and weekends.

Position Specific Responsibilities/Accountabilities

Manage all resources and operations necessary to the daily functioning of the department.

  • Anticipate, identify, and resolve problems that affect the efficient flow of work within and among department or outside groups.
  • Manage conference and communal spaces within department.
  • Assess and manage common equipment, office materials, office space, and other resources (telephones, RMP lines, etc.) and assess and address needs of department/program.
  • Serve as primary department liaison between program and all on- and off-campus offices, departments, and vendors.
  • Serve as primary point of contact for visitors to the department, including students and off-campus guests. Answer general questions and refer visitors to appropriate faculty or resources as necessary.
  • Oversee updates and maintenance of Graduate Yoga Studies website.
  • Maintain working knowledge of technology and equipment used by department and faculty, upgrading skills and knowledge as necessary.
  • In collaboration with Director and Program Administrator, post program classes and certificate offerings each semester; manage course description updates through Bulletin, CourseLeaf, and Xenegrade; and requisition classroom space as necessary.
  • Support events in coordination with organizers, Dean’s Office staff (if appropriate).

In cooperation with Director and Program Administrator, manage budget of Graduate Yoga Studies.

  • Collaborate with Director and Program Administrator regarding decisions of budget allocation and spending and determining feasibility of purchases and programming.
  • Maintain up-to-date knowledge of university fiscal policies and procedures; interpret and apply fiscal policies to ensure department compliance. Supervision of the department budget remains the responsibility of the Director.
  • Track, monitor, and maintain files relating to department expenses.
  • Maintain accurate records and create/submit all necessary paperwork related to departmental operations, including PCard reports, travel expense reports, invoices and reimbursements, and reclassifications.

Collaborate with Director and faculty to manage and oversee event coordination and departmental and program meetings.

  • Advise and coordinate planning process; may include scheduling meetings, room requisitions, creating and monitoring budgets, tracking spending, and creating agendas/programs.
  • Oversee publicity efforts as necessary.
  • Serve as designated contact for guests and speakers.
  • Arrange and provide hospitality and on-site support.

Supervise work study students to assist in daily department operations.

  • Coordinate details of hiring process, including creating and posting job descriptions, recruitment, reviewing resumes, holding interviews, and initiating hiring process in conjunction with Student Employment Services.
  • Oversee all aspects of work study student employment, including training, supervision, evaluation, and timecard management and approval.

Facilitate faculty onboarding process of part-time faculty, lecturers, and workshop presenters in cooperation with the Director.

  • Provide administrative onboarding support for part-time faculty, lecturers, workshop presenters, and the promotion process of full-time faculty.
  • Prepare contracts and process payments for part-time lecturers and honoraria for workshop presenters.
  • Provide support for departmental orientation for new and contingent faculty on departmental resources, policies, and procedures, as well as connection to university departments, including Human Resources.

Maintain records for Department and faculty.

  • Maintain confidential files as necessary, including student records, emergency contact information, as well as any other confidential departmental documents.
  • Compile and maintain records regarding syllabi, course descriptions, and final exams according to current university and college policies.
  • Assist Director with assessment activities, compiling and maintaining records as necessary.

Participate in shared governance of Bellarmine College of Liberal Arts and the University.

  • Participate in shared governance structures of the Bellarmine College of Liberal Arts as described in College Bylaws.
  • May be called upon to participate in College or University initiatives or committees on an ad hoc basis, as determined in conjunction with Chair/Director and the Dean.

Represent LMU within the Bellarmine College of Liberal Arts community and at professional organizations, events or associations.

Perform other duties as assigned or requested.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

  • Typically, a high school diploma or equivalent. A bachelor’s degree or equivalent experience is desirable. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of benefit regulation/policy changes.
  • Minimum 2 years of varied and progressively responsible secretarial and clerical experience, preferably in a university setting.
  • Demonstrated knowledge in the areas of customer service, event planning/scheduling, office maintenance, copyright laws, “fair use” and other academic policies. Detailed oriented.
  • May train or assist others with technology. May update standard information/data to website/blog within the applications content management system.
  • Exemplary communication skills (both written and oral); ability to multi-task, retrieve data in timely manner,
  • Highly developed organizational and leadership skills.
  • Demonstrated computer competency and preferably knowledgeable of Microsoft Windows and Office. Intermediate to advanced computer skills are preferred. Familiarity with email, internet and data retrieval.
  • Some weekend and evening work required.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

COVID Vaccination Requirement

To ensure the safety and well-being of our community Loyola Marymount University requires that all students, faculty and staff are vaccinated or have been approved for a qualifying medical or religious exemption.


Staff Regular

Salary range
$17.50 – $21.25 Salary commensurate with education and experience.

How To Apply :

After reading and knowing the criteria and minimum qualification requirements that have been explained from the job info Administrative Coordinator in the office Los Angeles, CA
(Westchester area) above, then the jobseeker who feels that he has not met requirements include education, age, etc. and are really interested in the latest job vacancy Part-time above, it should be as soon as possible to complete and compile a job application file such as a job application letter, CV or curriculum vitae and transcripts and other complements as described above, in order to register and participate in the admission selection for new employees at the company in question, sent via the link below.

Other Information :

  • Country : US

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