Executive Assistant – 12 month fixed

Macquarie Group Limited

New Hired from Macquarie Group Limited

Job Description:

If this job matches your qualifications, please send your application directly through our latest Job site in New York, NY
(Midtown area). Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Macquarie Group Limited who are looking for potential candidates to work. Good job information Executive Assistant – 12 month fixed below matches your qualifications.

An opportunity has arisen for an Executive Assistant to support our Head of Global Security on a fixed term 12-month basis and potentially permanently, based out of NYC and within a hybrid working environment. To succeed in this role, you will have a high degree of professionalism, strong attention to detail, the ability to multitask and prioritize, coupled with excellent communication, relationship and interpersonal skills.

Primary Responsibilities

  • Proactive diary management across multiple time zones.
  • Team event coordination and logistics.
  • Expense management and processing, including purchase orders, invoices and Amex.
  • Coordinate staff movements including new starters, departures and transfers, including approvals management.
  • Arranging travel and detailed travel itineraries.
  • Maintenance of email distribution lists, Workplace groups and SharePoint groups.
  • Assist timely submission of reports and process system approvals.
  • Creating and formatting documents including reports, papers, presentations, agendas and meeting notes (Word, Excel, PowerPoint, OneNote, SharePoint).
  • Ad hoc project support across the Global Security.
  • Work directly with the Head of Global Security to support all aspects of the office and function.
  • Serve as a liaison between the Head of Global Security and the Global Security Leadership Team.
  • Provide coordination, monitoring, and communication of projects and programs managed by the team.
  • Assist the Head of Global Security in the development of presentations and white papers for internal and external audiences.
  • Determine priority of matters of attention for the Head of Global Security; redirect matters to staff to handle, or handle matters personally, as appropriate.
  • Keep the Head of Global Security advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Compose and prepare letters relating to routine correspondence for the CIO’s signature.
  • Schedule division meetings; assist in the preparation and distribution of meeting agendas and materials.
  • Maintain confidential and sensitive information.

Core Attributes, Skills and Qualifications

  • Able to relate well to others with confidence and empathy, build trust and remain calm and resourceful during demanding situations.
  • Well-organized and detail-oriented with the ability to multi-task with a record of accomplishment as a strategic thinker.
  • Creative thinker who can apply initiative and create solutions.
  • Highly flexible, adaptable, and motivated.
  • High energy levels.
  • Resourceful, can-do attitude.
  • Skill and sensitivity dealing with others, maintaining strict confidentiality, professionalism, dependability.
  • Self-awareness, empathetic mindset.
  • Strong judgment, decision making and situational awareness.
  • Excellent written and verbal communication skills.
  • Excellent communication and personal leadership skills with the ability to work as part of a team.
  • Able to recognize and adapt to change before it occurs with new processes for improvement.
  • Innovative thinking, taking initiative and comfort with ambiguity are key attributes.
  • Able to multitask by carrying a diverse and complex workload.
  • Able to demonstrate advocacy and negotiation skills, to influence. stakeholders and adapt messages to all levels within the organization.
  • Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media web platforms


Salary range for this position: $75,000 – $110,000/Year. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. You may also be eligible for an annual discretionary incentive compensation award. We offer a full spectrum of benefits, including Medical, Prescription Drug, Dental, Vision, Health Savings Account, Dependent Day Care Savings Account, Life Insurance, Disability and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave and Vacation), Holidays, 401(k), and Short/Long Term Disability, in addition to other special perks reserved for our employees.

About the Corporate Operations Group

The Corporate Operations Group brings together specialist support services in Digital Transformation & Data, Technology, Operations, Human Resources, Business Services, Corporate Strategy & Solutions, and the Macquarie Group Foundation. We deliver service excellence to ensure Macquarie is open for business, deliver on transformational change, invest in our people and have deep relationships with our customers.

Our commitment to Diversity, Equity and Inclusion

The diversity of our people is one of our greatest strengths. An inclusive and equitable workplace enables us to embrace that diversity to deliver more innovative and sustainable solutions for our people, clients, shareholders and communities. At Macquarie, you’ll be encouraged to be yourself and supported to perform at your best. If you’re inspired to deliver on our purpose of ‘empowering people to innovate and invest for a better future’, we want you on our team. If you need adjustments made to the recruitment process, please reach out to your recruiter.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other impermissible criterion or circumstance. Macquarie also takes affirmative action in support of its policy to hire and advance in employment of individuals who are minorities, women, protected veterans, and individuals with disabilities.

We equip our people with the support to work in a range of flexible ways. Talk to us about what working arrangements would help you thrive.

About Macquarie

A career at Macquarie means you’ll have the opportunity to develop and utilise new skills, explore interesting fields and do challenging work that will impact the lives of people around the world—whether it’s accelerating the green energy transition, helping sustain global food supplies, financing social housing projects or investing in essential infrastructure. At Macquarie, we’re empowering people to innovate and invest for a better future.

Our size and international presence means your work can take you anywhere—across business groups, disciplines, sectors and borders. With 19,200+ employees and offices in 34 markets around the world, we’re a truly global organisation.

You’ll be supported by a diverse team where the unique perspectives, ideas and experiences that all of our people bring are valued. You’ll be empowered to address unmet needs in our communities whilst advising and investing alongside our clients and partners. Working with us, you’ll have the opportunity to make a difference.

Macquarie is a global financial group providing clients with asset management, retail and business banking, wealth management, leasing and asset financing, market access, commodity trading, renewables development, specialist advisory, capital raising and principal investment.

Job no: COG-972379

Work type: Fixed term

Location: New York

Category: Mid-level, Administration & Support

Group: Corporate Operations Group

Division: Technology

Recruiter: Kim Allen

Opening Date: 28/2/2023

How To Apply :

After reading and knowing the criteria and minimum qualification requirements that have been explained from the job info Executive Assistant – 12 month fixed in the office New York, NY
(Midtown area) above, then the jobseeker who feels that he has not met requirements include education, age, etc. and are really interested in the latest job vacancy Full-time above, it should be as soon as possible to complete and compile a job application file such as a job application letter, CV or curriculum vitae and transcripts and other complements as described above, in order to register and participate in the admission selection for new employees at the company in question, sent via the link below.

Other Information :

  • Country : US

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