Job Description:

If this job matches your qualifications, please send your application directly through our latest Job site in Remote. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Community Education Group, Inc. who are looking for potential candidates to work. Good job information Executive Assistant to the Founder/Executive Director (Remote) below matches your qualifications.

About the Organization:

Community Education Group (CEG) is a 501(c)3 not-for-profit organization working to eliminate disparities in health outcomes and improve public health in disadvantaged populations and under-served communities.

We accomplish this by conducting research, training community health workers, sharing our expertise through national networks and local capacity building efforts, and advocating for practical and effective health policies that lead to social change.

Position Summary:

As CEG builds on over three decades of achievements, the Executive Assistant will work closely with the Executive Director (ED) to meet the organization’s needs as it continues to experience growth and expands to take on additional efforts. The executive assistant reports to the Executive Director with duties/responsibilities listed below.

Job Location:

This is a fully remote position with some opportunities to travel. Preference will be given to those living in and/or with connections to the 13 states of Appalachia: AL, GA, KY, MD, MS, NY, NC, OH, PA, SC, TN, VA, WV.

Travel Requirements:

Approximately 35%

Reporting Relationships (subject to change):

Executive Director.

Supervisory Relationship (subject to change):

None.

Agency-Wide Duties and Responsibilities:

• Support the mission, vision and values of the CEG
• Comply with all organizational policies and procedures
• Support and facilitate positive interaction with others by exhibiting:

o Individual maturity

o Respect for others

o A team-centered approach

o Cultural humility

o Maintenance of confidential information

• Communicate appropriate information to their supervisor and other departments in a timely and effective manner
• Attend twice weekly staff meetings (x8 per month), on time and prepared with requested materials and updates
• Attend weekly check-ins (x4 per month) with whomever is their direct supervisor
• Attend all virtual meetings of the West Virginia Statewide Stakeholder Coalition
• Attend annual staff retreat (x1 per year) and/or Research Team retreat (x1 per year)
• Attend other meetings upon request of the Director

Position-Specific Duties/Responsibilities:

Complete a broad variety of administrative tasks that facilitate the ED’s ability to effectively lead the organization, including but not limited to:

• Administrative point of contact between ED and internal/external
• Handles executives’ requests and queries promptly and appropriately
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information, initiating telecommunications
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Maintains confidence and protects operations by keeping information confidential
• Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions
• Track ED commitments, goals, projects, tasks and deadlines
• Ensure items are effectively delegated, reprioritized, or addressed, navigating conflicting demands and time pressure
• Maintain the ED’s calendar; ensure her time is allocated to the highest priorities
• Work closely with the ED to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Collect and prepare information for meetings with staff and outside parties
• Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy
• Other duties as assigned by the Executive Director

Professional Qualifications:

Required:

• Minimum of 5+ years of experience as an Executive Assistant reporting directly to senior management
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials
• Strong organizational, schedule management, project management, and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills, including a sense of humor
• Strong ability to execute work with a diversity, equity, and inclusion lens
• Ability to switch gears at a moment’s notice
• Connection to CEG’s mission and programs

Preferred:

• Proven track record as an impactful negotiator, team player and relationship builder
• Demonstrated resourcefulness in setting priorities
• Maintain a positive, supportive, cooperative, proactive, can-do attitude in fulfilling the CEG mission
• Strong written and verbal communications skills
• Ability to function well under pressure in a fast-paced environment, and work with a small team

General Skill Requirements:

• Excellent with self-management and communication with fellow-staff and outside coalition partners when traveling or working remotely
• Excellent oral, written, interpersonal communication, public speaking and presentation skills
• Exemplary ability to manage multiple tasks using independent judgment and discretion
• Ability to work independently and accurately in a high-paced, deadline-oriented environment, particularly while working remotely
• Ability to work under pressure while exercising discretionary judgment; make decisions when necessary, with minimal direct supervision; work remotely without supervisory accompaniment
• Ability to work both remotely and in an open office environment
• Ability to capture values and organizational culture in writing and other communications efforts

Physical and Sensory Requirements:

• Ability to read, write and converse in English
• Ability to communicate efficiently with staff, stakeholders, and vendors
• Ability to remain calm and composed under stress
• Bending, lifting, grasping, fine hand/eye coordination, pushing/pulling, and/or prolonged sitting/standing
• Ability to respond to telephones and other auditory stimulation
• Ability to organize
• Quantitative/mathematical ability (addition, subtraction, multiplication, division, standard measurements)
• Ability to evaluate/interpret information and make independent judgments/decisions

Compensation and Benefits:

Salary is competitive, benchmarked against similar positions at organizations of comparable size, complexity and geographic location. CEG offers a standard benefits package including paid time off.

How to Apply:

In one combined document, submit a cover letter, resume and two writing samples. Incomplete submissions will not be considered. People of color, people living with HIV, people with lived experience of a substance use disorder, and LGBTQIA+ people are encouraged to apply. Applicants must be currently authorized to work in the United States on a full-time basis. This company does not sponsor applicants for work visas. Initial screening will begin on 03/22/2023 and continue until the position is filled. No phone calls or emails, please.

Job Type: Full-time

Pay: $50,000.00 – $70,000.00 per year

Benefits:

• CEG offers a standard benefits package including paid time off.

Schedule:

• 8-hour shift
• Monday to Friday (evenings and weekends as necessary)

Experience:

• 5+ years of experience as an Executive Assistant reporting directly to senior management
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials

Willingness to travel:

• Approximately 35%

The Community Education Group is an equal opportunity employer. For more information about the Community Education Group visit www.communityeducationgroup.org.

How To Apply :

After reading and knowing the criteria and minimum qualification requirements that have been explained from the job info Executive Assistant to the Founder/Executive Director (Remote) in the office Remote above, then the jobseeker who feels that he has not met requirements include education, age, etc. and are really interested in the latest job vacancy Full-time above, it should be as soon as possible to complete and compile a job application file such as a job application letter, CV or curriculum vitae and transcripts and other complements as described above, in order to register and participate in the admission selection for new employees at the company in question, sent via the link below.

Other Information :

• Country : US