Executive Coordinator

  • Remote
  • $70,000 - $80,000 a year USD


New Hired from DevelopWell

Job Description:

If this job matches your qualifications, please send your application directly through our latest Job site in Remote. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the DevelopWell who are looking for potential candidates to work. Good job information Executive Coordinator below matches your qualifications.


At DevelopWell, we care deeply about people and their experiences within workplace cultures. We have a vision of equitable workplaces that are more just, more human and less harmful. Through our people operations and organizational development consulting and coaching, we work with progressive organizations and companies doing cutting-edge mission-driven work towards making the world a better place. Some of our clients include SEIU, Advance Native Political Leadership, Rewiring America, Women Donors Network, and many more!

DevelopWell is a place where first time managers and Executive Directors can both find individual coaching. It’s where teams of 3 or 300 can experience meaningful and productive team building workshops. And where HR and Operations leads can find partnership in creating intentional structures and inclusive practices for their organization. By centering equity and justice, we weave in this approach throughout everything we do.

DevelopWell’s client base is growing rapidly and we are building an intentional team of people who are passionate about creating healthy workplaces with vibrant leaders. At DevelopWell, we reflect the values we are working to create in the world internally, and are striving to create a healthy, supportive, growth-oriented workplace. And we have a lot of fun doing it!


The Executive Coordinator will support the Founding and Managing Partner of DevelopWell. The Executive Coordinator will report directly to the Director of Operations and is responsible for providing high-level administrative and organizational support. The person in this role will ensure that all of our programmatic and consulting functions are in service of an exceptional client experience by being deeply attuned to both Partner and client needs, creating seamless systems for engagement, and managing a multitude of tools and systems.

The perfect person for this job is an experienced administrative professional who is detail-oriented, diligent, and dedicated. You love nothing more than creating an awesome spreadsheet or figuring out a system for a tough logistical problem. Planning meeting logistics or scheduling? Bring it on. Organization and planning is in your blood, but you’re also nimble, flexible, and ready to roll with quick changes and shifting priorities.


A typical day includes project management, alignment with partners in scheduled meetings and touching base as needed to get updates or debrief, meeting prep and follow up, as well as carrying out internal operations projects. You’ll engage through Zoom, slack, phone calls, project management platforms, internal documents, and external communications.

Tasks on a typical day may be: taking notes on internal calls and incorporating action items into project management platform; hopping on the phone for quick touchpoints with the partners; managing the partners’ calendars by scheduling workblocks and booking meetings through checking internal availability and coordinating with external stakeholders; drafting agendas getting Partners prepped for meetings, drafting communications and coordinating internal review, edits, and approval, ahead of sending; researching venues, best practices, or other topics and providing takeaways and recommendations.


Executive Support – 40%

  • Meeting prep for Partners including agendas, mail, email, calls, travel arrangements, and other company logistics
  • Extensive calendar management and workflow planning, ensure executives’ calendars and to-do lists are aligned with overall goals and objectives for the team and company
  • Project management and internal communication from partners to senior staff
  • Internal systems and workflow support
  • Provide support on any special projects that may involve research or planning
  • Support the leadership team with project support and internal hiring logistics and coordination
  • Perform administrative and remote office support, such as note-taking in meetings, and maintenance of digital filing systems and company data alongside the Director of Operations

Client & Event Logistics – 30%

  • Support planning and calendaring of complex client deliverables and meeting schedules
  • Send client communications as needed, such as proposals, invoices, meeting invitations, agendas, and follow up emails
  • Support all aspects of client facing event planning, including but not limited to budgeting, venue research and selection, venue coordination, material creation, and occasionally on-site logistics coordination

Sales & Marketing Coordination – 30%

  • Coordinate and calendar “Let’s Chat” requests and assist with all preliminary sales conversations to capture notes and track next steps
  • Manage the marketing planning tool, and support the Partners on content development, planning, and execution
  • Support the partners in doing regular outreach to potential clients, including but not limited to content generation, developing and sending emails, and managing outreach blocks


  • 5+ years of experience in executive support
  • Experience managing complex projects and logistics, with seamless attention to detail from start to finish
  • Experience planning logistics for trainings, meetings, and retreats, both in person and online
  • Experience managing complex schedules
  • Exceptional analytical and problem solving skills
  • Exceptional interpersonal and communication skills
  • Experience and comfort utilizing a variety of project management and calendaring tools
  • You’re a team player with experience working in fast-paced, ambiguous environments that require tons of collaboration and all hands on deck
  • A deep commitment to creating an inclusive, equitable, and respectful work environment


  • Marketing content creation/ design
  • Experience in sales and/ or marketing
  • Experience working in a fast paced small business or consulting environment


  • Flexible work location including a budget to set up your home office.
  • This remote position requires consistent phone and internet access at your home office location.
  • This position may require up to 15% travel.
  • Join a growing team that is building a healthy and equitable workplace!
  • We are not currently offering U.S. visa sponsorship for this role.


  • 32 hour work week
  • Salary range for this position is $70-80k
  • Comprehensive benefits package including medical, dental, and vision
  • Unlimited PTO including paid holidays and end of year office closure
  • Monthly stipend towards phone and internet expenses
  • 401K with a 5% company match that is fully vested upon enrollment


  • How to apply: Please submit your application with resume and applications questions at https://dw.recruitee.com/o/executive-coordinator
  • Application deadline: Applications will be accepted on a rolling basis through June 15th, 2023
  • Target start date: July 10th, 2023
  • Interview process: Qualified applicants will participate in a series of interviews via Zoom. There will be 2-3 rounds of interviews and one 1-hour hiring exercise.
  • Accommodation: If you require accommodations during the interview process or hiring exercise, please contact us with your request.

If your experience doesn’t exactly match the qualifications listed but you believe you would shine in this role, we want to hear from you! Please apply and tell us why you’re the right person for the job.

Black, Indigenous, and other people of color, women and femmes, LGBTQIA+ individuals, people with disabilities, neurodiverse people, and formerly incarcerated or systems-impacted people are highly encouraged to apply.

DevelopWell is an equal employment opportunity employer and does not discriminate against applicants or employees because of race, color, religion, national origin, sex, age, citizenship status, disability status, genetic information, sexual orientation, or gender identity or expression of an otherwise qualified individual, or membership in any other class protected by applicable law. DevelopWell hires and promotes individuals on the basis of their qualifications for the job to be filled. We strongly encourage diverse applicants to apply.

Job Type: Full-time

Pay: $70,000.00 – $80,000.00 per year


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance


  • Executive Support: 5 years (Preferred)
  • working across timezones: 1 year (Preferred)

Work Location: Remote

How To Apply :

After reading and knowing the criteria and minimum qualification requirements that have been explained from the job info Executive Coordinator in the office Remote above, then the jobseeker who feels that he has not met requirements include education, age, etc. and are really interested in the latest job vacancy Full-time above, it should be as soon as possible to complete and compile a job application file such as a job application letter, CV or curriculum vitae and transcripts and other complements as described above, in order to register and participate in the admission selection for new employees at the company in question, sent via the link below.

Other Information :

  • Country : US

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