Executive Staff Assistant

Michigan State University

New Hired from Michigan State University

Job Description:

If this job matches your qualifications, please send your application directly through our latest Job site in East Lansing, MI. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Michigan State University who are looking for potential candidates to work. Good job information Executive Staff Assistant below matches your qualifications.

The MSU College of Osteopathic Medicine is seeking a dynamic team member to provide executive assistance and support to the Senior Associate Dean of Admissions & Student Affairs (ASA). The successful candidate will assist Senior Associate Dean by managing schedules and calendars; provide a superior experience to students and other stakeholders; ensure appointments, meetings, and office functions are accurate and appropriate; maintain sound judgment and strict confidentiality; assist with preparation, notes, and materials for designated meetings, events and committees, including the College’s Common Ground Professionalism Initiative (CGPI); screen sensitive information and interpret university policies in order to guide CGPI action; monitor departmental operations via an annual calendar of events. Assist with the coordination of special events and projects for the Senior Associate Dean. Assist with reviewing and directing mail and email including acknowledging, organizing, drafting, tracking and sending correspondence on behalf of the Senior Associate Dean; develop and maintain office social media presence; interpret and summarize materials in order to keep the Senior Associate Dean and other team members informed of pertinent information; maintain a communication calendar by gathering information from each unit in order to keep the Senior Associate Dean apprised of Office of Admissions & Student Affairs annual activities and interactions; serve as a liaison for the Senior Associate Dean to develop, promote and maintain positive relationships with various offices, on and off campus; work with directors and other team members to cross-collaborate on projects; monitor the office operations and reconcile the ASA budget to inform the Senior Associate Dean of expenditures. This position will courteously and professionally interact with students, deans, directors, faculty, staff, and external constituencies such as DO and PA applicants and pre-health advisors. The candidate must be able to complete work with frequent interruptions, oversee diverse and multiple tasks and prioritize work in the context of a busy, high-activity work environment. Other duties as assigned.

Unit Specific Education/Experience/Skills

Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience.

Desired Qualifications

Bachelor’s degree. Proven track record of providing proactive support in an executive environment; demonstrated leadership skills and abilities; commitment to quality and integrity; resilience and adaptability; ability to multi-task; ability to manage complex schedules; ability to work independently and with confidence to take initiative and be proactive; exercises sound judgment and uses discretion in the dissemination of confidential information; familiarity and experience with university policies and procedures; detail-oriented with a high degree of accuracy, resourcefulness and efficiency; demonstrated excellent communication and interpersonal skills; ability to interact with varied constituents in a timely, courteous and professional manner; precise command of grammar, punctuation and spelling; a positive attitude and continuous learning for self-improvement; proficient experience with Microsoft Outlook, Excel, Word and PowerPoint software; comfortable using and learning new technology, software applications and processes, specifically Enterprise Business Systems (EBS); ability to work under pressure with frequent interruptions; ability to interpret information in order to coordinate projects and respond to questions; demonstrated work orientation that includes a service focus, problem solving, teamwork, adaptability to change and an appreciation of diversity in the workplace.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover letter and resume

Work Hours




Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

The Bidding Eligibility ends on 03/28/2023 at 11:55 PM

How To Apply :

After reading and knowing the criteria and minimum qualification requirements that have been explained from the job info Executive Staff Assistant in the office East Lansing, MI above, then the jobseeker who feels that he has not met requirements include education, age, etc. and are really interested in the latest job vacancy Full-time above, it should be as soon as possible to complete and compile a job application file such as a job application letter, CV or curriculum vitae and transcripts and other complements as described above, in order to register and participate in the admission selection for new employees at the company in question, sent via the link below.

Other Information :

  • Country : US

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