Business Administrator I

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Job Title

Business Administrator I

Agency

Texas A&M University

Department

Finance - College of Visual & Fine Arts

Proposed Minimum Salary

$6,000.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

What we want

The Business Administrator I is responsible for professional accounting and managerial expertise for unit operations and advice to the unit leads on all accounting, financial, and budgetary matters. The Business Administrator I identifies, collects, and reports data necessary to enhance current decision-making as well as to facilitate planning activities for the units.

Essential Duties:

Financial

• Provide data necessary for conscientious decision-making as well as to facilitate planning activities for the programs and sections.
• Approve all purchasing activity including purchasing card reallocations.
• Assist faculty in preparing and approve all individual and travel reimbursement requests.
• Monitors operating expenditures and makes projections.
• Review and audit account verifications on all unit accounts.
• Manage cash handling activities and capital equipment purchasing.
• Manage financial transactions, including assigning costs to appropriate accounts and projects.
• Propose solutions on complex financial problems to Assistant Dean of Business Services.
• Resolves complex financial problems for the unit collaborating with the Assistant Dean.
• Provides prompt and courteous support and information to all faculty, staff, and students within the College
• Provides account information such as balances and funds availability/expiration to customers.
• Performs analyses of resource allocations and operating fund requirements.

Budgeting and Reporting

• Provides data from a variety of sources for monthly and annual financial reports for the Assistant Dean.

• Prepares and analyzes complex administrative, financial, and statistical analyses and summary reports.

• Manages and plans annual fiscal year closing activities.

• Develops, monitors, and reports on budget activity.
• Assists with getting the annual University budget documents ready for approval.

Business Processes

• Develops and recommends policies, procedures, and guidelines. Assists in special investigations and program analysis.
• Serve as liaison with financial, payroll, and human resources units. Interprets System policies and regulations and University rules.
• Manages the maintenance of business files.
• Develops, implements, and audits unit business procedures upon approval.
• Responsible for bringing forward concerns such as staffing, processes, information flows, and funding to the Assistant Dean for Finance.
• Responsible for maintaining cordial and supportive relationships with all colleagues to include fostering a welcoming working environment.
• Reviews account reconciliations of unit accounts.
• Familiar with accounts, such as allowable expenses, appropriate approvers on accounts, expiration and purpose of funds.
• Maintains knowledge of System policies, University rules, and SAPs.
• Participates in the hiring and training of subordinate business staff and student workers.
• May supervise staff

Grant Administration

• Serves as the unit resource in partnership with the Research Support Administrator to principal investigators for grant development, administration, and reporting.
• Works with Sponsored Research Services and faculty to ensure time and effort is reported correctly and correct source of funding is used on payroll.

Inventory

• Manages unit capital equipment purchasing. Serves as the accountable property officer.

What you need to know

Salary: Compensation will be commensurate to selected hire's experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience.
• Five years of related experience in general office, accounting, or personnel operations.

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.
• Knowledge of word processing and spreadsheet applications.
• Interpersonal and communication skills.
• Planning and organizational skills.

Other Requirements and Factors

• This position is security sensitive.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Business Administrator I job info - Texas A&M University College Station, TX above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Business Administrator I job info - Texas A&M University College Station, TX in 2025-03-07 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via form this bottom.