Administrative Assistant

Welcome to the Latest Job Vacancies Site 2025 and at this time we would like to inform you of the Latest Job Vacancies from the Norton Lilly International with the position of Administrative Assistant which was opened this.

If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Company who are looking for potential candidates to work. Good job information Administrative Assistant below matches your qualifications.

The Administrative Assistant is responsiblefor a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the assigned Port, managers, and agents, assisting in daily office needs, and managing the office with general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. The Administrative Assistant works under the direction of the assigned Port Manager and / or Operations Manager. Administration support and administrative assistance is key to the efficient operation of a unit. Responsible for a variety of duties in the office including but not limited to the following:

• Answer, screen and transfer inbound phone calls
• Greet and direct visitors and clients
• General clerical duties including photocopying, filing, fax and mailing
• Retrieve documents from filing system
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare written responses to routine inquiries
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails
• Prepare and distribute cargo notices
• Control and update cargo document status to principal
• Open, sort and distribute incoming correspondence
• Receive, document, and prepare for delivery ships mail (including parcels)
• Develop and maintain a strong working knowledge of NLI accounting procedures and software
• A good working knowledge work and excel programs
• Responsible to oversee the input of agency fees for Billing
• Prepare various NLI invoices for services
• Process/code vendor invoices
• Work closely with the head office accounting department to resolve billing issues
• Assist with billing DA's in a timely manner
• Works under the direction of the Port Manager / Operations Manager
• Additional duties as requested from management

Requirements:

• High school diploma or GED required
• College courses highly preferred
• Minimal One - two (1-2) years basic accounting knowledge
• Minimal One - two (1-2) years working directly in an administrative assistant capacity or an acceptable combination of work experience & education
• Previous exp in Maritime and / or related industry highly preferred
• Advanced verifiable experience with Microsoft Suite; Word, Excel, Outlook, etc. a MUST
• Strong knowledge of general office procedures
• General mathematical skills
• Able to write simple correspondence, including memos, letter, etc.
• Superior telephone manners and strong interpersonal skills
• Strong written and verbal skills to communicate with all levels of the organization and its executive team
• Strong customer service orientation
• Ability to remain sedentary for extremely long periods of time
• Reliable transportation
• Not all aspects of the job are covered by the descriptions, other duties may be required
• Position may change as the industry and technology evolve

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Administrative Assistant job info - Norton Lilly International Mobile, AL above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Administrative Assistant job info - Norton Lilly International Mobile, AL in 2025-03-18 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via form this bottom.