Administrative Associate V

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Job Title Administrative Associate V Agency East Texas A&M University Department Art Proposed Minimum Salary Commensurate Job Location Commerce, Texas Job Type Staff Job Description INSTRUCTIONS TO APPLICANT: During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents.

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer). If transcripts are from an international institution, it is the responsibility of the applicant to have the transcripts translated and evaluated by an approved credential evaluator.

Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter, please contact us at HR.Hiring@tamuc.edu . The Administrative Coordinator for the Department of Art at East Texas A&M University (ETAMU) manages the daily operations of a busy academic department, delivering excellent support for students and faculty and maintaining familiarity with ETAMU and A&M System procedures, processes and related deadlines, including Purchasing and Expense Reporting; recording and entering the semester course schedules, collecting and uploading faculty information and syllabi, room scheduling/risk assessment requests (important for the many public-facing events for the gallery and department workshops), and hiring procedures for student workers and adjunct faculty, as well as supporting the Department Head with ongoing curricular, assessment, accreditation and fiscal reporting and special requests. The Art Department, housed within the College of Humanities, Social Sciences and Arts, boasts over 200 majors with multiple Degree Programs including the BFA in Studio (with concentrations in Ceramics, Painting, Sculpture and Experimental Studies), BFA in Photography (with both a Commercial and a Fine Art concentration) and BFA in Visual Communication (with concentrations in Design, Art Direction and Motion Graphics.) The Department also offers a BA in Studio, a BA in Art Education (in collaboration with the College of Education) and minors in Studio and Photo. The Department makes use of 3 specialty studio buildings on the Commerce Campus; the Visual Communication program is located in the ETAMU Dallas building. The Department also manages 3 galleries on the main campus, for professional visiting artists and student works, offering many openings and receptions for students, faculty and visitors. As a proud member of the third-largest institution in The Texas A&M University System, ETAMU fosters a strong professional environment that supports career growth and academic excellence. ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources. DUTIES & RESPONSIBILITIES:

• Participates in the planning and execution of administrative operations. Monitors office procedures and develops, evaluates, and ensures adherence to office procedures. Provides organizational planning and problem solving skills.
• Performs word processing, desktop publishing, presentation, and data management activities, and assists faculty and staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading.
• Reviews documents for Supervisor. Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.
• Applies and interprets, and/or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.
• Performs special analyses and project summaries, including assisting in the preparation of department budget, tracking monthly expenditures and supporting Supervisor in ensuring responsible disbursement of state and local funds.
• Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support.
• Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.
• Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. Maintains office reference materials. May deliver, pick up, or receive documents, supplies, or materials.
• Hires, trains and supervises student workers and support staff, including processing complex confidential matters.
• Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. Set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Other duties as assigned by Supervisor.

MINIMUM REQUIREMENTS:

• Education: Bachelor's degree or high school diploma/GED or the equivalent and two years of administrative support or secretarial experience or an equivalent combination of education and experience is required.
• Experience / Knowledge / Skills: Two (2) years of related experience are required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals is required. Excellent verbal and written communication skills are required.
• Ability to: Multitask and work cooperatively with others. Work with sensitive information and maintain confidentiality. Organize and set priorities, maintain records, interpret and prepare reports and compose memoranda and letters.
• Licensing/Professional Certifications: None
• Physical Requirements: Ability to sit for extended periods during scheduled shifts, some supply room organization/light lifting.
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE: A degree is preferred. Proficiency with FAMIS/CANOPY, WorkDay, LaserFiche, SharePoint, Ellucian-Banner, and Concur is preferred. Administrative support experience within an academic unit/division in higher education is preferred. Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred. The ability to lift 25 lbs. and (infrequently) travel between multiple locations for off-site work assignments are preferred. SUPERVISION OF OTHERS: Student Workers and Support for Administrative Associate III in Dallas WHY WORK AT EAST TEXAS A&M UNIVERSITY? Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for master's and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays , plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor's degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook , Twitter , Instagram , YouTube , LinkedIn , and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Administrative Associate V job info - Texas A&M University-Commerce Commerce, TX above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Administrative Associate V job info - Texas A&M University-Commerce Commerce, TX in 2025-03-28 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via form this bottom.