Campus Collections Coordinator

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Under the guidance of the Executive Director and Head of Collections, the Henry Luce Campus Collections Coordinator will play a pivotal role in managing and facilitating the exchange of art collections across Tulane University campuses and the Newcomb Art Museum's collections storage. This position is key to implementing strategies that enhance the visibility and accessibility of the university's art collections while ensuring adherence to best practices in collections care.

• Maintain and manage the university's campus art collection, including documentation related to acquisitions and previous loans.
• Conduct comprehensive inventories of campus art collections, ensuring accuracy and up-to-date records. Build on the museum inventory conducted in 2020 to ensure all items are accounted for. Reconcile inventory discrepancies and update records accordingly.
• Assist in the coordination of all aspects of art loans between the museum and university departments.
• Prepare reports and documentation related to the university collection and its activities.
• Serve as a liaison between the museum and university departments, coordinating with hired contractors to execute moves and ensure effective communication and collaboration.
• Assist Head of Collections with rehousing and object care.
• Uphold museum standards for handling, transporting, and moving objects.
• Adhere to the Newcomb Art Museum's Collections Management Policy.

Required Knowledge, Skills, and Abilities

Familiarity with issues related to collections sharing across university departments.

• Proficiency in collections management software (e.g., Ke Emu, TMS, Past Perfect, File Maker Pro) with familiarity with EmbARK preferred.

• Strong knowledge of museum standards and best practices for collections management, art handling, and condition reporting.

• Exceptional organizational abilities with a talent for multi-tasking, prioritizing tasks, and meeting deadlines.

• Effective oral and written communication skills.

• Capability to work independently and collaboratively with team members and university departments.
• Strong knowledge of computer applications related to the work, including Word, Excel, OneDrive

Required Education and/or Experience

Bachelor's Degree in Art History, Museum Studies, Studio Art or a related field (Master's preferred).

• Knowledge of best practices in collections care and management.

• Attention to detail and a commitment to accuracy.

• The equivalent of one year full-time professional experience in collections management, registration, project management (Additional experience may be substituted for the education on a year-for-year basis.)

Preferred Qualifications

How to Submit an Application:

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