Executive Assistant II

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ARKANSAS CHILDREN'S IS A TOBACCO FREE WORKPLACE. FLU VACCINES ARE REQUIRED. ARKANSAS CHILDREN'S IS AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, NATIONAL ORIGIN, AGE, DISABILITY, PROTECTED VETERAN STATUS OR ANY OTHER CHARACTERISTIC PROTECTED BY FEDERAL, STATE, OR LOCAL LAWS. CURRENT EMPLOYEES: Please apply via the internal career site by logging into your Workday Account ( https://www.myworkday.com/archildrens/ )and search the "Find Jobs" report. Work Shift: Day Shift Time Type: Full time Department: CC033009 President Administration Summary: Arkansas Children's Research Institute (ACRI) is seeking a highly organized and professional Executive Assistant to provide direct support to the ACRI President, as well the Director of Strategic Operations to which the position reports day-to-day. This role goes beyond basic administrative functions, serving as a central point of connection for internal and external stakeholders, including board members, researchers, and system leaders. Key responsibilities include managing executive calendars, coordinating faculty recruitment and visiting scholar logistics, preparing accurate meeting minutes, facilitating special projects, and tracking data to support strategic planning efforts. This position also plays a key role in maintaining a responsive and polished front office environment that reflects the priorities and professionalism of the President's office. The ideal candidate brings sound judgment, discretion, and initiative, and thrives in a fast-paced, mission-driven healthcare research setting. Additional Information: Required Education: High school diploma or GED or equivalent Recommended Education: Bachelor's degree in a related field of study. Required Work Experience: High School Diploma/GED and 4 years of relevant experience, or 6 years of experience in lieu of a diploma/GED. Recommended Work Experience: Required Certifications: Recommended Certifications: Description 1. Supports executives (VP and above) by scheduling appointments, typing confidential correspondence and coordinating office services. Develops reports and maintains departmental files, assists in monitoring departmental budgets, and screens visitors and telephone calls. Coordinates between several areas or with other organizations to schedule meetings and/or travel times that are convenient and accurate for all concerned parties. 2. Coordinates and arranges travel schedule and reservations as needed for participation of executives (VP and above) in local, national, and international organizations. 3. Assists with preparation of presentation materials, reports, manuscripts and/or correspondence for internal and external meetings. Compiles materials, minutes and correspondence for committee meetings of an Arkansas Children's Board of Directors. Takes minutes when requested. 4. Performs other related duties as assigned.

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