Administrative Assistant

Welcome to the Latest Job Vacancies Site 2025 and at this time we would like to inform you of the Latest Job Vacancies from the Grupo Altex with the position of Administrative Assistant which was opened this.

If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Company who are looking for potential candidates to work. Good job information Administrative Assistant below matches your qualifications.

Our company:

Grupo Altex, a Mexican agro-industrial group, processes a diverse range of food products, including fruits, vegetables, mayonnaise, dressings, bluefin tuna, honey, and other new ventures. With a strong international presence, it conducts business through its subsidiaries in Mexico, the U.S., Japan, and Europe. Since its establishment, Grupo Altex has consistently prioritized the highest quality of its products and services, a commitment that has solidified its position as a leader in the production and processing of fruits and vegetables. This 30-year journey of industry leadership is a testament to the company's experience and expertise. As a family-owned company, it is deeply invested in delivering food of the highest quality, with a particular focus on meeting the expectations of both national and international clients. The company's global team comprises over 6,000 employees.

Summary:

The Administrative Assistant at Altex USA will provide comprehensive administrative support to ensure smooth daily operations. This position serves as a key organizational backbone, handling a variety of administrative tasks while maintaining a professional office environment. This position offers an opportunity to grow with a dynamic organization while developing versatile administrative skills in a collaborative workplace environment.

Duties and Responsibilities include the following:

• Enter and update financial information in accounting and ERP software (e.g., QuickBooks, Visco).
• Utilize QuickBooks (online and desktop) to perform bookkeeping duties, manage accounts and track financial transactions.
• Process bills and invoices, perform reconciliations, and maintain accurate financial records.
• Organize and maintain financial filing systems, both digital and physical.
• Support accounts payable, receivable, and collections management.
• Assist in the preparation of financial statements and reports in accordance with GAAP.
• Collaborate with team members to streamline administrative processes and improve efficiency.
• Provide general administrative support, including scheduling meetings, managing correspondence, assisting with travel arrangements and maintaining office supplies inventory.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Answer phones, direct calls, and manage emails.
• Support senior leadership in various administrative tasks such as expense reports.

Qualifications:

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements below represent the required knowledge, skill, and/or ability.

Education/Experience:

• Bilingual fluency in English and intermediate/fluent Spanish is preferred.
• High proficiency in both online and desktop versions of QuickBooks required.
• Minimum of 2-year degrees include courses in accounting and finance. Bachelor's degree preferred.
• 3+ years of bookkeeping and/or general accounting experience required.
• 1+ year of clerical and/or administrative support experience.
• Proficient in technical accounting principles, including GAAP.
• Excellent organizational skills with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) for document creation and data management.

Job Type: Full-time

Pay: $23.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Work Location: Hybrid remote in Miami, FL 33129

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Administrative Assistant job info - Grupo Altex Hybrid work in Miami, FL above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Administrative Assistant job info - Grupo Altex Hybrid work in Miami, FL in 2025-04-23 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via form this bottom.