Administrative Manager to the Deputy Chief of Staff

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The Administrative Manager to the Deputy Chief of Staff provides high-level project management, communications, and administrative support. This role manages multiple initiatives and coordinates with key stakeholders upholding strict confidentiality.

CORE JOB FUNCTIONS

1. Creates, compiles, and edits comprehensive briefing materials for the senior leader engagements.

2. Ensures briefing materials adhere to formatting guidelines and are delivered promptly to allow adequate preparation.

3. Communicates with relevant stakeholders to gather information needed to develop briefing materials or any other documentation.

4. Develops and maintains daily and weekly engagement schedules, coordinating closely with the Deputy Chief of Staff.

5. Supports and coordinates meeting logistics, including agenda preparation and material distribution.

6. Gathers, analyzes and synthesizes information from faculty, administrators, and external partners to inform decision-making.

7. Prepares reports, project plans, and strategic documents.

8. Manages the intake, review, and processing of documents requiring official signatures, ensuring accuracy, completeness, and proper documentation.

9. Serves as the primary liaison with the Faculty Senate regarding monthly legislation signatures.

10. Drafts and directs internal and external correspondence as part of communication processes.

11. Maintains accurate records of relevant activities, meetings, and engagements for reporting and historical reference.

12. Organizes and archives briefing materials, correspondence, and key institutional documents, ensuring accessibility.

13. Supports key projects and initiatives as assigned by the Deputy Chief of Staff, ensuring timely execution.

14. Assists in managing high-priority tasks, tracking progress, and meeting deadlines.

15. Provides administrative support for office operations, addressing organizational needs as required.

16. Supports and helps drive strategic projects on behalf of the Deputy Chief of Staff.

17. Upholds the confidentiality of university administration by exercising discretion in all communications and document handling.

18. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities, as necessary.

CORE QUALIFICATIONS

Education:

Bachelor's degree in a relevant field

Certification and Licensing:

Not Applicable

Experience:

Minimum 5 years of relevant experience

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A14

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Administrative Manager to the Deputy Chief of Staff job info - University of Miami Coral Gables, FL above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Administrative Manager to the Deputy Chief of Staff job info - University of Miami Coral Gables, FL in 2025-04-29 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via form this bottom.