State Compliance Coordinator

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Date Posted: 2025-04-22 Country: United States of America Location: OT335: SA - LOS ANGELES, CA 2701 Media Center Drive, Los Angeles, CA, 90065 USA Job Description Would you like to join a truly international, talent driven company that values Safety, Ethics, Quality, Innovation and Employee Opportunity? The Los Angeles branch at Otis Elevator Company has a wonderful opportunity to work for a Fortune 500 company and learn the elevator industry. This role can be great for both recent college graduates and experienced administrative assistants looking to join a great company. In the State Compliance Coordinator role, the successful candidate must be an ambitious, self-reliant, and focused individual to perform a wide range of administrative functions that require problem solving skills under minimal direction. The individual must be a team player and have the ability to handle sensitive information and maintain perspective under pressure. On a typical day you will:

• Full responsibility for entire elevator compliance coordination within the branch:
  • Logging the initial customer order
  • Code to indicate contract-covered work vs. building owner's work vs. proposal needed
  • Ensure signed proposals are returned timely from customers
  • Coordinate completion of contract-covered work with Mechanics (request assistance from Service Managers, as needed)
  • Follow up with customer on work to be done by building owner
  • Troubleshoot sources of delays, when necessary, to ensure 100% compliance by deadline identified on order
  • Communicate compliance to the State before deadline

Other administrative duties may include the following, as needed:

• Answering phones
• Filing important documents
• Sort/ distribute incoming mail
• Provide administrative support to branch sales and operations staff, as requested
• Enter purchase order requests and track for distribution to vendors and branch files
• Process accounts payable invoices and maintain control over and process draft check requests
• Maintain branch financial binder for general manager
• Print and distribute monthly reports to branch management team members
• Maintain control over and process draft check requests
• Permit inspections for our open order business
• Other administrative tasks and assignments at the request of leadership

What you will need to be successful:

• High School Degree or equivalent is required
• Bachelor's degree is a plus, but not required
• Prior administrative or office manager experience is a plus
• Excellent computer skills, with proficiency in Microsoft Office - Word, Outlook, Excel, and aptitude to learn company-specific software (SharePoint, Microsoft Dynamics CRM, LINX, mainframe, JDE, for example).
• Exceptional written and verbal communication skills, be detailed oriented, and organized.
• Demonstrated proficiency in planning, organizing, prioritizing and multi-tasking is required.
• Must be able to manage workflow efficiently, be self-reliant, show initiative, good judgment, be a team player and have the ability to handle sensitive and confidential information.

What's In it For Me / Benefits

• You will receive a long-term employment contract with the world market leader in a crisis-proof industry.

Benefits: Otis currently provides our colleagues with the following benefits:

• 401(k) plan that includes generous company match and a separate automatic retirement contribution

• Comprehensive medical, prescription drug, dental and vision coverage for colleagues and their eligible dependents, beginning on their first day of employment

• Three weeks paid vacation and paid company holidays

• Paid sick leave - Employee assistance and wellness incentive programs

• Life insurance and disability coverage

• Voluntary benefits, such as legal, pet, home, and auto insurance

• Birth/adoption and parental leave benefits

• Adoption assistance

• Tuition reimbursement program

• Peer recognition and service anniversary awards, as well as spot performance bonus opportunities

We will train you intensively in the areas of technology, processes & soft skills and you can exchange ideas with experienced colleagues at any time. The salary range for this role is $50,000-80,000. We may ultimately pay more or less than the posted range, and the range may change in the future. Pay within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day. Otis is the world's leading elevator and escalator manufacturing, installation, and service company. We move 2 billion people every day and maintain approximately 2.2 million customer units worldwide, the industry's largest Service portfolio. You may recognize our products in some of the world's most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 69,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company. When you join Otis, you become part of an innovative global industry leader with a resilient business model. You'll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you'll gain working alongside the best and brightest, keep us connected and on the cutting edge. We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs. Today, our focus more than ever is on people. As a global, people-powered company, we put people - passengers, customers, and colleagues - at the center of everything we do. We are guided by our values that we call our Three Absolutes - prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here . Become a part of the Otis team and help us #Buildwhatsnext! Otis is An Equal Opportunity, Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at careers@otis.com.

How to Submit an Application:

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