Office Admin Assistant

Welcome to the Latest Job Vacancies Site 2025 and at this time we would like to inform you of the Latest Job Vacancies from the R. STAHL INC. with the position of Office Admin Assistant which was opened this.

If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Company who are looking for potential candidates to work. Good job information Office Admin Assistant below matches your qualifications.

Description:

POSITION SUMMARY: This position is accountable for providing administrative support to ensure efficient operations in multiple departments. This includes supporting the Directors through a variety of tasks for office management (travel arrangement, event planning) and communication (report creation, marketing emails. The incumbent is responsible for confidential and time sensitive material as well as supporting day to day business. Incumbent must have strong attention to detail and the ability to communicate effectively both written and verbal.

SPECIFIC RESPONSIBILITIES:

Front Office

• Onsite front desk availability.
• Greets and assists facility visitors while maintaining record of visitors with guest register.
• Responsible for answer incoming calls directed to the main phone number, taking messages and routing correspondences.
• Creates, updates, and distributes phone list for the organization.
• Coordinates the maintenance of office equipment.
• Manages and orders office, Janitorial, and coffee/beverage supplies while maintaining inventory levels.
• Maintains and reserves conference room calendars.

Marketing

• Coordinates trade shows logistics and seminar events to include booking of booth, preparation of displays, tracking of shipments of equipment.
• Coordinates event with sales team for booth staffing.
• Marketing emails before and after the tradeshows for leads.
• Sales force campaigns.
• Supports Sales team with literature and sample kit requests and shipments.
• Coordinates sales meetings, seminars, and trainings.
• Prepares event agenda, send invitations, manage registration, coordinate hotel reservations, dinners, and lunches, and set up/removal.
• Coordinates company promotional items such as shirts and gifts.
• Other special projects as required.

Administrative Assistant

• Acts as the point of contact between the Managing Director and internal/external clients.
• Provides administrative and general support duties (fax, copy, mail) to Managing Director as well as PowerPoint, Excel, and Word support as necessary.
• Assists in coordinating RSD Rep confirmations agreements with business partners, annual updates and sales report generation and consolidation.
• Manages and upload receipts expense reports for Managing Director.
• Coordinates flights and reservations (hotels & car rentals) for both domestic and international travelers.
• Other duties as assigned.

Requirements:

• Associates degree in Business Technology, Communications or in lieu of degree a minimum of two (2) years of experience in an Administrative role or related field
• Proficiency with MS Office products; especially Word, Excel, and PowerPoint
• SAP BI experience & Salesforce a plus
• Friendly and strong communication skills, both verbal and written; able to compose letters
• Customer-focused attitude with a high degree of professionalism
• Proven ability to operate under pressure and the ability to multi-task

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Office Admin Assistant job info - R. STAHL INC. Stafford, TX above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Office Admin Assistant job info - R. STAHL INC. Stafford, TX in 2025-05-30 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via form this bottom.