Executive Administrator

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1010 Harrison Ave, Boston, MA 02119, USA

Job Description

Posted Monday, June 2, 2025 at 4:00 AM

Morgan Memorial Goodwill Industries' mission is to help individuals with barriers to self-sufficiency to achieve independence and dignity through work. Not charity, but a chance.

Executive Administrator

1010 Harrison Ave, Boston, MA 02119, USA

Job Description

Executive Administrator

On-Site: Monday - Friday, 40 hours/week

Title:Executive Administrator

Job Summary:Executive Administrator to the CEO

Join the team at Morgan Memorial Goodwill Industries, a community-based nonprofit, whosemission is to help individuals with barriers to self-sufficiency to achieve independence and dignity through work.

Work at Goodwill and make a difference in the community! We're seeking a seasoned administrative professional who is dedicated to a career in the field and is committed to delivering high-level support with excellence, discretion, and professionalism.

The Executive Administrator to the CEO provides administrative and operational support to the Chief Executive Officer, ensuring seamless execution of day-to-day responsibilities and thoughtful planning of longer-term initiatives. In this role, the incumbent serves as a critical link between the CEO and internal/external stakeholders and must consistently demonstrate a positive demeanor, show initiative, and maintain confidentiality.

The ideal candidate will be proactive, highly organized, and adaptable in a dynamic, fast-paced environment. Strong interpersonal and communication skills are essential, along with advanced administrative and technical proficiency. Exceptional attention to detail—including expert-level proofreading—will be vital to the successful execution of this role.

Key qualities for success include reliability, the ability to manage multiple priorities, flexibility, and a collaborative spirit in a team-oriented environment.

Responsibilities:

• Manage the CEO's calendar for internal and external meetings and appointments, including Board meetings, public relations and executive team meetings.
• The incumbent is responsible for setting a welcoming tone for the Executive Office through their collaboration and interactions with all stakeholders, including members of executive leadership, Board of Directors, staff, program participants, and community leaders.
• Help prepare and ensure that necessary background materials are available to the CEO in advance of meetings.
• Review and proofread all necessary proposals, minutes, emails, correspondence and other documents prepared for the CEO's sign-off and/or signature.
• Schedule meetings with internal and external stakeholders and act as the point person for collection and distribution of materials, attendance tracking, and follow-up.
• Manage the Board and Board committee meeting process, including advance planning to have all materials available.
• Prepare, edit, and organize all materials necessary for meetings (i.e., minutes, reports, presentations, Board Book, etc.) and ensure the CEO and other meeting participants have materials in a timely manner.
• Partner with other members of the Goodwill team, including the Executive Team and the Philanthropy/Marketing team.
• Handle travel arrangements, including booking flights, accommodation, and itineraries, when necessary.
• Support special projects, other administrative processes and strategic initiatives as needed.

QUALIFICATION REQUIREMENTS:

• Bachelor's degree in a relevant field with minimum of five (5) years of professional experience in a comparable administrative or business support role is preferred. (An Associate's degree plus two (2) additional years of comparable administrative support experience is an acceptable alternative.)
• Prior experience providing support to senior executives (Vice President level or higher) is required; C-Suite support experience preferred.
• Excellent organizational skills with the ability to work effectively in a fast-paced environment with changing priorities
• Demonstrated ability to handle multiple tasks simultaneously and set priorities as necessary.
• Proven experience handling assignments that involve highly sensitive or confidential matters.
• Demonstrated ability to interact effectively with contacts at all levels inside and outside the organization.
• Strong interpersonal skills with the ability to build relationships easily and exercise discretion in all conversations.
• Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint. Ability and willingness to learn new software tools as the need arises.
• High attention to detail; skilled in editing and proofreading.
• Positive, professional demeanor - a sense of humor is a must.
• Position is on-site Monday - Friday, with schedule flexibility as appropriate.
• Requires acceptable results of background checks according to Goodwill policy and requirements.

Why Join Us?

If you are interested in putting your experience and skills to use in a fast-paced environment while making a difference within the community, consider joining us at Goodwill! We offer a collaborative, team-oriented work environment and a competitive benefits package, including:

• Health, Dental and Vision Insurance
• Paid time off (Vacation, Sick, and Holidays)
• Tuition Reimbursement
• 403(b) retirement savings plan with match
• Discount at Goodwill store locations
• Free parking at headquarters

Pay Type

Associate Degree

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

1010 Harrison Ave, Boston, MA 02119, USA

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How to Submit an Application:

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