Facilities Coordinator

Welcome to the Latest Job Vacancies Site 2025 and at this time we would like to inform you of the Latest Job Vacancies from the Vitol with the position of Facilities Coordinator which was opened this.

If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Company who are looking for potential candidates to work. Good job information Facilities Coordinator below matches your qualifications.

Company Description

Vitol is a leader in energy and commodities. Vitol produces, manages and delivers energy and commodities to consumers and industry worldwide. In addition to its primary business of trading, Vitol is invested in infrastructure globally, with $10+billion invested in long-term assets.

Vitol's customers include national oil companies, multinationals, leading industrial companies and utilities. Founded in Rotterdam in 1966, today Vitol serves its customers from some 40 offices worldwide. Revenues in 2024 were $331bn.

For more information: vitol.com

Job Description

We are seeking a reliable and detail-oriented Facilities Coordinator. This role is essential in ensuring the smooth functioning of our office by maintaining organized workspaces, supporting administrative needs, and providing backup assistance across multiple departments. The ideal candidate will be proactive, organized, and able to multitask in a fast-paced environment while delivering excellent service to staff and vendors.

Daily Responsibilities:

• Receive, document, and distribute deliveries; keep Mailroom and Supply Room organized and stocked.
• Maintain inventory and replenish office, printer, and food/beverage supplies.
• Oversee printer and mail systems; coordinate repairs and vendor contracts.
• Submit invoices, create shipping labels, and ensure timely outgoing shipments; document and communicate tracking and customs info to staff.
• Empty under-desk shred bins nightly.

As Needed:

• Hand-deliver urgent mail and packages;
• Coordinate with building maintenance as directed by Office Manager for facilities repairs.
• Assist with legal document processing, including obtaining Apostilles; drive to Austin as needed to have items hand stamped so they may be shipped out via rush
• Provide backup support for Chefs and Receptionists, including guest reception and conference room setup.
• Coordinate courier services and internal office moves; prepare workstations for new hires and departures.
• Support miscellaneous administrative tasks (copies, faxing, binding, etc.).
• Serve as backup for records retention services (Iron Mountain): manage records, schedule pickups/deliveries, and order supplies.

Qualifications

• Experience in facilities coordination/support, office management, or related roles.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Problem-solving and troubleshooting abilities.
• Ability to lift up to 40lbs and handle some physically demanding tasks related to facility upkeep.

Additional Information

All your information will be kept confidential according to EEO guidelines.

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Facilities Coordinator job info - Vitol Houston, TX above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Facilities Coordinator job info - Vitol Houston, TX in 2025-07-22 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via form this bottom.