Administrative Assistant

Beyondsoft International (Singapore) Pte. Ltd. was set up in 2007 and established as the regional headquarters for the Southeast Asia (SEA) and European markets in September 2015. Based on our vision of "Using technology to promote social progress, economic development and become a global customer preferred partner" and our concept of "Beyond your expectations", Beyondsoft is committed to provide our customers in countries along the "Belt and Road" with comprehensive solutions and products and creating commercial value for customers to realizing continuous businesses development.

Our core business includes:

• IT development services providing customers with IT consulting, software research and development, software and hardware testing, system integration and operation and maintenance, data analysis and other services;
• New retail solutions and products through intelligent products, helping small and medium-sized enterprises (SMEs) realize the digital transformation of their daily operations;
• Internet of Things (IoT) platform and solutions comprehensive use of IoT, artificial intelligence, big data, cloud computing and other technologies to provide IoT solutions for intelligent upgrades in cities, parks, buildings and industries, to create a smart future.

For more information, please visit www.beyondsoft.com.

• Handle general administrative tasks such as filing, typing, copying, binding, and scanning documents
• Preparing and submitting expense claims, facilitate timely payment processing.
• Arrange travel logistics for managers, including visa arrangements, hotel bookings, and air ticket reservations.
• Organize and schedule meetings and appointments
• Source and procure office supplies and purchase of gifts for special occasions or events
• Ensure the office environment is well-maintained and organized
• Management of access card
• Assist in coordinating performance review confirmations for employees
• Manage the offboarding process for employees
• Gather and consolidate employees overtime and attendance records & timesheet for payroll inclusion.
• Keep contact lists updated and organized for easy access.
• Any other ad-hoc administration tasks as required

• Minimum Diploma in Business Administrative or relevant studies
• Minimum 3 years of experience of administration work or assistant experience
• Proficient in MS Office
• Knowledge of office management systems and procedures
• Strong organizational and planning skill
• Attention to details and problem-solving skills
• Able to work in fast-paced environment