Administrative Assistant

Welcome to the Latest Job Vacancies Site 2025 and at this time we would like to inform you of the Latest Job Vacancies from the Tamithy Howrigan Real Estate with the position of Administrative Assistant which was opened this.

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Administrative Assistant Job Description

Position Title: Administrative AssistantReports To: Team Leader (Tamithy Howrigan)Location: St. Albans, Vermont (Hybrid - some in-office and remote work)Employment Type: Part-Time (20 hours per week)

Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic real estate team. This individual will play a critical role in ensuring smooth daily operations, supporting agents and clients, and maintaining the team's efficiency across various platforms. The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and is tech-savvy with experience in modern productivity and real estate systems.

Key Responsibilities

Administrative Support

• Manage the team leader's calendar, schedule appointments, and resolve conflicts.
• Monitor and manage email accounts, draft responses, and organize communications.
• Prepare documents and materials for client meetings, such as buyer consultations, CMAs, and showings.
• Retrieve and organize town documents for real estate transactions.
• Oversee internship tasks and progress.

Listing and Transaction Management

• Enter property listings into MLS (PrimeMLS) and update statuses as needed.
• Prepare and manage real estate documents in Dotloop, including listing agreements, purchase and sales agreements, and disclosures.
• Schedule showings and manage Showingtime notifications.
• Create weekly seller reports using Canva.

Marketing and Social Media

• Create and schedule engaging content for social media platforms (Facebook, Instagram) using Canva and Meta Business Suite.
• Post updates about listings, community events, and market insights to drive engagement and brand awareness.
• Monitor social media performance metrics and provide reports.
• Assist with website updates and blog content management on Luxury Presence.

Client and Database Management

• Input and update client information in Follow Up Boss and Realscout.

Systems and Tools Management

• Maintain team files in Google Drive and THRE Share Drive, ensuring proper organization and accessibility.
• Stay updated on best practices for tools like KCM, Brokermint, and Illum.

Required Skills and Qualifications

• Experience: 2+ years in an administrative or similar role (real estate experience is a plus).
• Tech Savvy: Proficiency and/or ability to learn systems like Dotloop, PrimeMLS, Canva, Google Workspace, Follow Up Boss, and Showingtime.
• Organization: Exceptional attention to detail and the ability to multitask in a deadline-driven environment.
• Communication: Strong verbal and written communication skills with a professional demeanor.
• Marketing Skills: Familiarity with social media platforms and tools for creating and analyzing content.
• Problem-Solving: Ability to resolve issues proactively and escalate when necessary.
• Team Player: Willingness to collaborate with team members while working independently on assigned tasks.

Preferred Qualifications

• Experience with graphic design tools (e.g., Canva) for marketing collateral.
• Knowledge of the real estate industry and familiarity with Vermont markets.
• Experience using CRM systems, specifically Follow Up Boss.

Compensation and Benefits

• Competitive hourly wage based on experience.
• Flexible work environment with opportunities for remote work.
• Professional development and training opportunities.
• Paid time off.

How to Apply

Interested candidates should submit their resume and a brief cover letter highlighting their experience and interest in the role to jessica@threvt.com.

We are an equal-opportunity employer and encourage individuals of all backgrounds to apply.

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: 20 per week

Benefits:

• Paid time off

Schedule:

• 4 hour shift
• No weekends

Work Location: Hybrid remote in Saint Albans, VT 05478

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Administrative Assistant job info - Tamithy Howrigan Real Estate Hybrid work in Saint Albans, VT above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Administrative Assistant job info - Tamithy Howrigan Real Estate Hybrid work in Saint Albans, VT in 2025-03-12 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via form this bottom.